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Who is Responsible for Portfolio Kanban?

Updated: Apr 13

"Kanban is not a silver bullet, but with the right people in place, it can help organizations achieve their goals and make a real impact." - Jim Benson

Kanban is a very popular and effective method that helps organizations in managing work processes and improve efficiency. Kanban was developed in the manufacturing industry as a way to keep track of work items and optimize production processes. The key to Kanban's success is its use of visual aids, such as cards or sticky notes, to represent work items and their status. It helps Teams to see what needs to be done, what is in progress, and what has been completed. With the help of Kanban teams can be able to deliver high-quality work faster and with fewer errors. Now, Kanban has been adopted by organizations across a wide range of industries, from software development to marketing and beyond.

Kanban is a visual management system that is very helpful for organizations to improve their work processes and increase their efficiency. Portfolio Kanban helps the organization by providing an overview and helps in aligning all initiatives and projects and improving accountability. With Portfolio Kanban, individuals and teams can better understand their role in achieving organizational goals, leading to more effective and efficient use of resources.

Who is responsible for portfolio Kanban?

"A Portfolio Kanban Coach is responsible for promoting the use of Portfolio Kanban, facilitating its implementation, and providing ongoing support and guidance to users." - Donald Reinertsen

The Portfolio Kanban Coach plays a key role in the success of Portfolio Kanban in an organization. A Kanban coach is an expert in the Kanban methodology and provides guidance through the process of Kanban coaching. This individual or team helps in promoting the use of Portfolio Kanban, facilitates its implementation, and provides support and guidance to users. The Portfolio Kanban coach works closely with stakeholders across the organizations, from executives to team members to effectively implement Portfolio Kanban, and establish the necessary strategic themes, policies, processes, and governance structures. The Portfolio Kanban Coach is also responsible for ensuring that all stakeholders understand their role in the success of Portfolio Kanban and for providing training and resources to help them effectively use the system.

The Portfolio Kanban Coach with the help of stakeholders, helps organizations to achieve improved alignment, increased transparency, and more efficient use of resources. Portfolio Kanban is a powerful tool for any organization as it helps in maximizing their potential, and the Portfolio Kanban Coach plays a critical role in ensuring its success. In the success of Portfolio Kanban within an organization, the Portfolio Kanban coach plays an important role, as it facilities the adoption of best practices, guides the implementation of new processes, or provides ongoing support and guidance.

Portfolio Kanban is used by organizations to manage and optimize their portfolio of initiatives, projects, and programs. It provides a visual and holistic view of all work items and helps organizations to align their efforts and resources towards common goals. Portfolio Kanban is used in the following ways by organizations:

How is portfolio kanban used by the organization?

  • Alignment of Work: Portfolio Kanban helps organizations in aligning their efforts and resources towards common goals and objectives, and also ensures that all work is aligned with the overall strategy.

  • Increased Transparency: Portfolio Kanban teams to understand the status of their projects and programs and to identify areas for improvement, and also provides a clear and transparent view of all work items.

  • Improved Resource Management: With the help of Portfolio Kanban, organizations can manage their resources more effectively. It also helps in ensuring that work is prioritized and executed in a manner that maximizes efficiency and impact.

  • Better Decision-Making: Portfolio Kanban helps organizations in decision-making and provides teams with the information they need to make informed decisions about their work, and helps organizations to be more effective and efficient.

  • Increased Collaboration: Portfolio Kanban promotes collaboration and communication across teams, helping organizations to work more effectively together and achieve their goals.

How can an individual be held accountable for their use of portfolio Kanban?

An individual can be held accountable for their use of Portfolio Kanban in the following ways:

  • Clear Objectives and Expectations: Objectives and expectations of Portfolio Kanban should be set, that can help individuals to understand their role and be held accountable for their use of the system.

  • Performance Reviews: There should be regular performance reviews, that help to assess an individual's use of Portfolio Kanban and to identify areas for improvement.

  • KPIs and Metrics: Key performance indicators (KPIs) and metrics to measure the effectiveness of Portfolio Kanban should be established, that are helpful in holding individuals accountable for their use of the system.

  • Transparency and Visibility: Providing transparency and visibility into the use of Portfolio Kanban can help to hold individuals accountable for their actions and ensure that they are meeting their objectives and expectations.

  • Collaborative Work Processes: Collaboration and communication should be encouraged in the use of Portfolio Kanban, which helps to hold individuals accountable and ensure that they are working effectively with others.

By establishing clear objectives and expectations, using performance reviews and metrics, promoting transparency and visibility, and encouraging collaboration, organizations can help to hold individuals accountable for their use of Portfolio Kanban. This can help to ensure that Portfolio Kanban is used effectively and efficiently and that individuals are contributing to the overall success of the organization.

"Kanban helps an organization focus on what they are good at, and delegate the rest."

Kanban is a popular method for managing work processes that help organizations to focus on their core competencies and delegate non-core tasks. With the help of this method, the organization can prioritize tasks and manage work, and also, can optimize their resources and focus on what they are good at. This helps them to streamline their processes, increase productivity, and improve overall performance.

With the help of Kanban, teams can understand their work and prioritize tasks in real time, allowing them to respond quickly to changes in demand or to take advantage of new opportunities. This helps teams to ensure that their work is completed in an efficient and effective manner and that resources are used to their fullest potential. An organization can increase its effectiveness and achieve its goal by focusing on what they are good at and delegating the rest.


All Stakeholders are responsible for Portfolio Kanban but are primarily the responsibility of the Portfolio Kanban Coach. Coach plays a key role in promoting the use of Portfolio Kanban, facilitating its implementation, providing training and support, and helping to ensure its ongoing success. To ensure that Portfolio Kanban is effectively adopted and used, it is important that all stakeholders understand their role and are committed to its success.

About Advance Agility

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About the Author:

Amogh Joshi has 20+ years of total experience and is an SPCT Candidate and senior agile consultant executing enterprise agile and digital transformation programs. He has led three agile transformations for large organizations in the last two years. He has experience in formulating and executing a scaled agile transformation strategy using SAFe and other scaling frameworks like scrum@scale.​He is a practitioner of SAFe, PI Planning, Lean, Kanban, Scrum and XP (Extreme Programming). Most of his experience is in coaching and mentoring executives, agile coaches, scrum master and agile teams. His understanding of scaling frameworks like SAFe, S@S, Nexus, LeSS, DA and Spotify is second to none.

Over the years 2019-2022, he successfully trained more than 5000 individuals on SAFe, Scrum, and Kanban for several leading organizations. The feedback received was outstanding, with an average score that was particularly high, demonstrating his effectiveness as a trainer. His expertise in these methodologies, combined with his engaging training style, made him a sought-after trainer in the industry.

Throughout his career, he has demonstrated expertise in improving employee engagement and backlog health multiple times while coaching various organizations. He is also skilled in cloud deployment and has successfully deployed applications on AWS, transforming the organizations into a 100% cloud-based infrastructure. These accomplishments highlight his broad range of skills and ability to drive results in complex, technical environments.

Connect the author on LinkedIn or WhatsApp +44 7448329201 or email



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